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M I N U T E S
meeting of Lewes Town Council held on
21st July 2011, in the Council Chamber, Town
Hall, Lewes at .
where a record of voting was requested, this is shown in the table appended to
Catlin (Wischhusen); M Chartier (Deputy
Mayor); J Daly; A Dean; I Eiloart; M Kent; P Kingham; D Lamport; L F Li; R
Murray; S Murray; R O’Keeffe; A Price; R Rudkin; J Stockdale (Mayor);.
Brigden (Town Clerk [TC]);Mrs F Garth (Asst TC & Civic
Officer);M Larkin (Mace Bearer); Mrs C Stocken (C’ttee
J Dean (Receptionist/Administrator); Ms
V McLachlan (Finance Administration Officer);
J Sieber(work-experience trainee from the Council of
Chaplain, Rev Phillipp Hamilton-Manon, was unable to
TIME:Four members of the public were
present. No questions had been
received, but the Mayor welcomed Mrs
a former Mayor of Lewes, who had requested to speak regarding the decision made
at the last meeting on the wearing of robes and traditional protocols at Council
Messer voiced her strong disappointment at the decision to make the wearing of
robes optional, and noted that the tradition had practical roots.She spoke passionately on this matter
and announced that other past Mayors and members of the public with whom she had
spoken had declared their disappointment that the historic traditions of the
Council of the ancient County town were being pushed aside for no apparent
reason, and exhorted Members to focus upon working for the benefit of all
residents in the town, not introspection.
whether public opinion was to be sought on this issue, the Mayor advised that
the decision was to be reviewed by the Council in March 2012, and there were no
plans to seek views from the public.
were received and accepted from Cllrs J MacCleary, who had a family commitment;
M Milner, a work commitment, and Dr M Turner, who was on holiday.
OF INTEREST: There were none.
i]The Council welcomed
Miss Jacqueline Sieber, who was on a two-week work experience visit from the
council of Lewes’ twin town of Waldshut-Tiengen.
their best wishes on Cllr Roger Murray’s birthday, that day.
iii]The County association
had, that afternoon, confirmed the Council’s accreditation as a Quality
Parishand provided an
accreditation number, together with electronic versions of the “Q” logo for use
in documents etc, and a protocol
regarding its use.A certificate
was also to be issued and, following common practice, it was suggested that a
small celebratory reception be held at which the President of the Surrey &
Sussex Associations of Local Councils, the Earl of Lytton, would officially
present this certificate to the Council.These were often held for half an hour prior to a Council meeting.This proposal was unanimously agreed.
iv]The forthcoming annual
Bowls challenge match against the Lewes Bowling Green Society at the Castle
bowls green had been changed to Saturday, 13th August, at
and those Members who
had accepted the challenge were asked to confirm their attendance to Mrs Garth.
v]A second public
meeting regarding the site of the former St Anne’s school was to be held on
27th July 2011 at in the Town Hall
Minutes of the meeting held on 16th
were received and signed as an accurate record.
WORKING PARTIES &
Members were reminded
that anyone who may have attended a meeting of any recognized outside body which
had covered issues that deserved attention by the Council, should ensure that TC
was aware of this before the meeting, and preferably before the agenda
deadline.Reports on all activities
of the organization were not expected.
i]Current Working Parties and Remits:
Members received report FC005/2011,
which outlined the remits of committees, working parties and functional panels
as at July 2011.Following queries,
the Town Clerk
undertook to circulate by email a list of current appointments and confirmed
that Cllr O’Keeffe was a member of the Finance Review Working Party.
a short discussion, it was resolved that:
FC/2011/38.1Report FC005/2011 is noted. (a copy of the report is in the minute
ii]St Anne’s Site Working Party
2011: The Minutes of this
meeting were received andit was
FC/2011/38.2Minutes of the St Anne’s Site Working
Party meeting of 7th July
2011 are noted. (a copy of the report is in the minute
iii]Liaison meeting with Friends of Lewes
2011: The Minutes of the
meeting (a copy of which is in the minute
book) were received, and points arising from the discussions were
highlighted.Cllr Chartier briefly
outlined the background to these liaison meetings and proposed that the Town
Council should commit to the proposals arising, especially:
interpretive plaques for historic buildings (although he suggested that perhaps
this programme might be reconsidered at a later date, to ensure that appropriate
exclusivity was reserved for only the most important buildings);
refurbishment of the White Lion sign; it had been decided to wait no longer than
a further six months for voluntary assistance in removing the sign, before
accepting that cost would be incurred.
Replacement of the chairs in the Lecture Room.It was noted that this was an item that
should be accorded priority by the Budget Working Party
advised that the whereabouts of the missing parts of the “Russian Memorial” at
John’ssub-CastroChurch (item 4) were known
a short discussion, it was resolved that:
FC/2011/38.3Lewes Town Council
agrees the schedule of seven interpretive plaques for historic buildings, as
listed and attached to the agenda for this meeting (a copy of which in the Minute book), at
an estimated cost of approximately £1,300; to be funded from the earmarked
reserve fund designated for that purpose (Reference P2; available balance £900),
and drawing any additional requirement from the General Fund.
following consultations were all public surveys and Councillors could respond
individually if they wished.A
corporate response would also be welcomed by the organizations concerned, and
therefore a “progress chaser” for each was sought, to collect responses from
colleagues and forward to TC for collation/editing.
Turner Ground:Concern was voiced that the consultation
was biased towards the Rugby Club whereas there were many other organizations
using the Stanley Turner site which was held in trust and managed by Lewes
District Council.It was confirmed
that the initiative by the Rugby Club was the latest in a series of plans to
take-over the running of the Stanley Turner ground, stretching back over more
than twenty years.Concern was also
expressed that the consultation was not more widespread throughout the town as
the land had been gifted to the Town.Some councillors were unaware of it.
Eiloart undertook to act as “progress chaser” for this consultation with a
deadline of 29th
for any responses to be forwarded to TC. The public consultation period had
already passed, although further time had been agreed for the Town Council to
Council – Phoenix
Cllr O’Keeffe volunteered to collect responses from colleagues for this item
with a deadline of return to TC by 23rd
to enable a corporate response to be submitted by the County Council’s
c)East and West
Fire & Rescue Services – potential merger:
Cllrs O’Keeffe and S Murray
were nominated to attend a meeting being held for stakeholder organizations in
Maresfield on Monday,
12th September 2011.Cllr S Murray volunteered to collect
consultation responses with a deadline for return to TC of23rd
discussed a motion (NOM010/2011) (a copy
is in the Minute Book) proposing that the Town Council supports development
of a scheme whereby a local youth forum would be established in Lewes and given
funds, from which to distribute small financial grants to applicants from their
own age group.The scheme would
operate under the auspices of the East Sussex YouthBank (East Sussex County
Council).Cllr Murray emphasized
the benefits that would flow from such a scheme to both the young people
involved and their communities.
a short debate it was resolved that
FC/2011/40.1Lewes Town Council
allocates the sum of £4,000 for the current financial year, to be funded from
the General Fund balance, for disbursement by a Youth panel to be set up and
administered by YouthBank East Sussex in collaboration with Lewes Town Council’s
FC/2011/40.2A Working Party* is
set up to agree details of operation of the scheme in Lewes and report back to
Council with recommendations before final agreement to the
was agreed that Cllrs Catlin (Wischusen); Chartier, Daly, Kent, Kingham,
R Murray, S Murray, O’Keeffe, be nominated to the Working Party, to be chaired
by Cllr R Murray in his capacity as Lead Member for Youth & Community
motion was presented (NOM011/2011) (a
copy is in the Minute Book) proposing agreement to the installation of
informative signage, at The Pells, offering advice on the feeding of
wildfowl.The proposed artwork was
available for Members’ comments, and these were favourable.
a short debate regarding the design of the sign it was resolved
FC/2011/41.1 Lewes Town Council
agrees the graphic design proposals for signage at the Pells, as presented to
the meeting, regarding appropriate feeding of wildfowl.
FC/2011/41.2 A sum of £700 be
agreed for the purchase and installation of an oak lectern-style board carrying
replaceable illustrations, to be funded from the financial reserve earmarked for
environmental enhancements at the Pell Lake (Ref R8 – available balance 2011/12
AWARD SCHEME for
motion (NOM012/2011) (a copy is in the
Minute Book) proposed that a working party be set up to consider the
creation of a civic awards scheme, whereby a small number of individuals or
organizations who had contributed something notable within the community, be
honoured.The working party would
report to the September meeting of the Council if possible, to allow
implementation for early 2012.It
was noted that a similar scheme existed under the auspices of the local Rotary
charity, and care should be taken not to conflict with this.There was general agreement that any
scheme should require “significant” merit to be eligible.
a short debate it was resolved that
FC/2011/42.1The Town Council
resolves to set up a working party* to consider the case for establishing an
annual “Lewes Awards for Community Enterprise (LACE)” Scheme to recognize the
contribution of individuals or organizations to the life of the Town and to
report back to the September meeting of the Council with recommendations and a
draft scheme, with a view to announcing the first awards in March 2012 and
presenting the awards at the Annual Town Meeting.The working party should review schemes
in place elsewhere and recommend a scheme for Lewes, together with a timetable
UPDATEON MATTERS IN
were advised of the following:-
a)New Internal Auditor:
suitable auditor has been identified and would be meeting with the Town
Clerk by the end of
August.A recommendation would be
brought to a future meeting of the Council.
A design was underway for two sections, one of which had collapsed and the other
was dangerously unstable, and agreement had been reached with Lewes District
Council to use the services of their engineer, Mr Gordon
Stevenson, “at cost”.Conservation Area Consent was required
for any works to all intact sections and this was
Centre: The Malling
Community Association open day at the Centre was considered very successful,
with new volunteers being recruited and new members signed to the association.
The public questionnaire had been distributed in the area, and 198 hard-copy and
68 on-line responses had been received and were awaiting analysis.A further liaison panel meeting, with
the executive of the Community Association, would be convened following
completion of that analysis.
Allowances:Members allowances were to be paid
during the following week for those Members who had not waived their
NOTICE OF ITEMS IN
were advised of the following events:-
agenda item in the near future would be the appointment of an Internal
Traffic Issues Working Party was scheduled to meet in the Yarrow Room at
on Tuesday 26th July.
Finance Working Party was scheduled to meet in the Yarrow Room at
on Wednesday 27th July.
Planning Committee would next meet on Tuesday 26th July and Tuesday
16th August, at
in the Yarrow Room;
next two Councillors’ drop-in surgeries were scheduled for Mondays
8th August. And 12th September.Cllr R Murray would attend
8th August, and Cllr Dean the 12th September, with Cllr
O’Keeffe attending both if possible.
next Council meeting would be at ,
on Thursday 1st September, in the Council Chamber; and the deadline
for agenda items to reach TC was
on Monday 22nd August.
were reminded that if they had attended meetings of any recognized outside
bodies which had covered issues that deserved attention by Council, they should
ensure that the Town Clerk
was aware of this before the meeting; preferably before the agenda
There being no further
business the Mayor closed the meeting and invited all present to join him in the
Mayor’s Parlour for light refreshments.